Moonshadow Festival Policies
In consideration of being allowed to attend Moonshadow Festival 2017 (the “Event”), I agree to comply with any and all rules, regulations, terms and conditions of the Event, including but not limited to the following:
1. I certify that I am physically able to participate in this outdoor, camping Event and in any activity or workshop, and have not been advised otherwise by a qualified medical professional.
2. I acknowledge and fully understand that as a participant, I will be engaging in activities that involve being outdoors, camping, and understand that I may have risk of serious injury, including permanent disability and death, property loss and severe social and economic losses. These risks include, but are not limited to, those caused by: (a) the actions, inactions or negligence of the organizers of the Event, i.e., WDR Productions, LLC, Wine Down Ranch, LLC and its officers, directors, employees, agents, representatives and volunteers (collectively, the “Event”), and participants, volunteers and spectators; (b) conditions of the premises or equipment used; (c) rules and regulations regarding the activities; (d) temperature; (e) weather; (f) condition of participants; and, (g) vehicular traffic. I further acknowledge and fully understand that there may also be other risks that are not known or foreseeable at this time. I KNOWINGLY AND VOLUNTARILY ASSUME ALL RISK OF PROPERTY LOSS, PERSONAL INJURY, SERIOUS INJURY OR DEATH, WHICH MAY OCCUR BY ATTENDING THE 2017 EVENT AND HEREBY FOREVER RELEASE, DISCHARGE AND HOLD THE EVENT HARMLESS FROM ANY CLAIM ARISING FROM SUCH RISK, EVEN IF ARISING FROM THE NEGLIGENCE OF THE EVENT, OR BY THIRD PARTIES, AND I ASSUME FULL RESPONSIBILITY AND LIABILITY FOR MY PARTICIPATION.
3. I understand that during the Event, classes, demos, camps, vehicles, hikes and performances will be held and/or on display and I understand that not all of these activities are owned or operated by the Event, and I assume all risks of injury or death arising from their operation and from my participation in any of these activities.
4. I, on behalf of myself, my heirs, executors, administrators and assigns, hereby waive, release, discharge, and agree not to sue the Event, its officers, directors, members, employees, volunteers, representatives, agents, contractors and subcontractors, and other participants, sponsors, affiliates, and if applicable, owners and lessors of equipment, classes, demos and premises used to conduct the Event or related activities (collectively the “Releasees”), from any and all claims for damages, injuries, losses, liabilities and expenses which I may have or which may subsequently accrue to me, relating to, resulting from or arising out of my use and/or participation in the Event, including any programs, events, classes, demos or activities at the Event, and including any injury or damage to my person or property, or to that of any other person or property. However, if the Event files a claim against me, I may file a counterclaim related to the same facts and circumstances. I agree to indemnify, defend and hold the Releasees harmless from and against any and all claims by third parties for damages, injuries, losses, liabilities and expenses relating to, resulting from or arising out of my participation in the Event, including in any program, event or activity at the Event. I intend that the waiver and release of liability contained in these Terms and Conditions shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law.
5. I acknowledge that people are using film, video and photographic cameras at the Event, and that my image may be captured on film, video or photographs, which may subsequently be displayed or disseminated to the public without payment or any other compensation to me, and I expressly consent to such use and release the Event from any liability due to such filming, photographing or dissemination.
6. I acknowledge that all vehicles including passenger cars, trucks, trailers and RVs entering the Event are subject to search by Entrance staff, for stowaways, animals of any kind (Oregon law does not recognize “therapy dogs” for special needs), illicit substances, Nitrous Oxide/”whip-its”, firearms, fireworks, alcohol (for those under 21) or other prohibited items. This is for the protection of all parties. I understand that should I choose to refuse to have my vehicle searched, my ticket(s) will be confiscated and I will be refused entrance.
(PLEASE NOTE: vehicles will be processed in the order in which they arrive. Please be patient and follow ALL the instructions of our parking & traffic management staff both on your way into the Event as well as during the exodus. Entry and re-entry is only allowed during posted festival hours. Event hours are August 18: 3 p.m. to 12 a.m., August 19: 8 a.m. to 12 a.m., August 20: 8 a.m. to 12 a.m., August 21: 6 a.m. to 11 p.m., August 22: no entry, all gates close at 12 p.m.)
7. I consent to have medical treatment that may be deemed advisable in the event of injury, accident and/or illness during any program, event or activity. I release the Event and all persons participating in any such medical treatment from all responsibility for any such actions.
(PLEASE NOTE: For your sake, please take note of medical and security locations upon arrival. If you are ever experiencing an emergency, please remain calm and locate any event staff or radioed personnel as soon as possible. While we can throw the party for you, we can’t keep you healthy – that’s up to you! Please drink plenty of WATER. If you plan on consuming alcohol, please do so in a responsible way. Please be prepared for darkness and bring a flashlight / batteries with you on the grounds. It can be very bright during daylight hours we ask that you and your camp mates wear plenty of sunscreen to avoid any discomfort).
8. I understand that if I am caught doing or distributing illicit substances, I will be removed from the Event and the Event will press charges with the Crook County Sheriff’s office.
9. In the event that I am obtaining tickets for, or I provide any tickets to, any other person or persons, I recognize that I am acting as that person’s agent in obtaining the tickets, and due to this agency relationship I agree to these terms on behalf of any person to whom I deliver any of the tickets I purchase, and I shall notify any such person of these terms when I deliver a ticket to them.
10. I agree that the Event is not liable for acts of God, the weather, strikes, protests, or actions taken by government agencies and similar causes. I understand that tickets are nonrefundable even if the Event is terminated early, canceled, or entry conditions are modified, due to harsh weather, acts of nature, governmental regulation or conditions beyond the Event’s control.
11. I understand that weapons are not permitted inside the event and will be confiscated upon arrival at the event. A weapon is defined as “a thing designed or used for inflicting bodily harm or physical damage.”
12. I understand that: I must provide my own shelter (i.e. camping tent, RV, etc.), basic first aid, provisions and water, and adequate clothing to survive a long-weekend in both a hot and cold climate.
(PLEASE NOTE: Bottled drinking water will be available for purchase onsite, along with a marketplace providing food and beverages for sale during hours of operation).
13. I understand that NO OPEN FIRE is allowed at the Event, this includes but is not limited to: Campfires, Propane Heaters, Fireworks, Candles, Explosives, Flammable Liquids, and anything cited as a risk of causing a fire by the event.
(PLEASE NOTE: The Event property is located in a fire prone region of central Oregon. Smoking is limited to designated smoking zones conveniently located throughout the Event site and camping areas. Our Marketplace offers a wide range of food vending to cover some food/beverage needs. However, if you choose to cook meals onsite, you may bring a propane-powered camp stove, but it absolutely must be used in one of the provided “designated areas.” We ask patrons to use EXTREME caution when operating grills. All fires start small so please do your part to help us prevent open fire)!
14. I acknowledge the NO SMOKING OUTSIDE OF DESIGNATED AREAS policy. This policy is strictly enforced and will result in ejection from the event if not followed.
15. I understand that vending without festival approval is prohibited.
16. I acknowledge that this is LEAVE NO TRACE, pack it IN, pack it OUT event.
(PLEASE NOTE: The Event asks that all patrons are off site no later than 12pm on Tuesday Aug 22, 2017. Please take ALL YOUR TRASH AND RECYCLING with you when you leave).
17. I understand that to avoid any significant delay, it is highly recommended that I notify the event in advance if I have a special needs situation.
(PLEASE NOTE: The Event attempts to do its best to accommodate any ADA needs, however, there is a limited amount of ADA space available. It is highly encouraged that any attendees with ADA needs notify Event ahead of time to be appropriately accommodated without significant delays. Event retains the right of refusal as Oregon law does not recognize “therapy dogs” or “emotional support dogs” for special needs.
§ 35.136 Service animals (The law states) Inquiries. A public entity shall not ask about the nature or extent of a person’s disability, but may make two inquiries to determine whether an animal qualifies as a service animal. A public entity may ask if the animal is required because of a disability and what work or task the animal has been trained to perform. A public entity shall not require documentation, such as proof that the animal has been certified, trained, or licensed as a service animal. Generally, a public entity may not make these inquiries about a service animal when it is readily apparent that an animal is trained to do work or perform tasks for an individual with a disability (e.g., the dog is observed guiding an individual who is blind or has low vision, pulling a person’s wheelchair, or providing assistance with stability or balance to an individual with an observable mobility disability).
18. I understand that the Event has a no open container & NO GLASS policy.
(PLEASE NOTE: A moderate amount of alcohol will be permitted for patrons who are 21+ in the camping areas (moderate is described as 1 (one) case of canned beer and 1 (one) plastic bottle of alcohol per 21+ person). The Event will be enforcing a strict no open container policy as well as a no glass policy. This is for everyone’s safety and consideration, please obey the rules or the Event will be forced to remove your wristband and remove you from the property).
19. This ticket is a revocable license that may be revoked by the Event for any reason, including without limitation assisting people with unauthorized or un-ticketed entry to the Event.
20. Refund and Cancellation Policy: All sales are final. No refunds or exchanges will be issued for any reason. Tickets are transferable. Fees are non-refundable.
21. Ticket Sales: The Event retains the right to cancel, rescind or revoke any ticket purchases at any time prior to delivery of the actual tickets to the purchaser, for any reason whatsoever in the Event’s sole discretion. If anyone attempts to sell or sells an Event ticket for above face value, or purchases an Event ticket with the intention of reselling it for above face value, the Event has the absolute right, in its sole discretion, to cancel any such ticket without advance notice, and once cancelled, the ticket will be null and void and will not grant the holder any right to enter the Event.
22. These Terms and Conditions / Rules and Regulations may be changed by the Event prior to the Event, and if so the revised Terms and Conditions/Rules and Regulations will apply to you. The most current Terms can be found at: www.winedownranch.com/
Your use of the ticket for entry to the Event signifies your binding agreement to the Terms and Conditions in effect at the time of your entry to the Event.